We have had our second meeting with the team reps:
Here are the details for this year’s tournament:
City Site Rental
Contract verified, diamonds booked, beer garden liability insurance purchased payment of $810 – payment made July 24th.
Ball Diamond Markings – Paul will get the bags and chalk again this year.
Chairs & Tables – Sean Blanchfield will bring his chairs and tables. People should bring lawnchairs in case we need extra seating.
Setup & Teardown – Friday setup families: the committee families.
Sunday teardown families: to be determined over the weekend.
Charity – Major
Make A Wish Foundation of Eastern Ontario
suggested by the Downey family.
They have approved liquor license and we have a link to their information on our website (below).
Charities – Minor
Osgoode Township Care Centre doing BBQ again – Phil is in contact – the barbecue will be run from noon till 7 p.m. We are looking into having another barbecue on site (or keeping theirs) to provide longer food service hours, as evening barbecue can be very busy & profitable.
Kids Corner by O-YA – Tracey is in contact with O-YA
Teams
Confirmed: Blanchfield, Bracken, Brogan, Brophy, Chambers, Churchill, Clingin/Seabrook, Dewan, Downey, Kelly, McEvoy, Moloughney, Quinn, Rowan, Thompson (15). Please note that this year, we have capped our registration at 15 teams in order to host a game between our charity – Make A Wish Foundation – and the Kelly team. The game will take place at 2:30 p.m. Saturday (see schedule posted above) after a brief ceremony and speech by Executive Director Mike Wlotzki.
Roster & Registration Fee Collection: please try to have your registration fees in by your first game – fees are $150 again this year.
Entertainment
Karaoke Friday night with Angie Thompson
Brandy n Port Saturday night
Marty will be getting the stage as usual.
Family Tree Info
Mary Quinn put together some amazing family tree info for us last year. We will continue to post this info this year.
Food
Sandwiches – Brackens are making sandwiches for Friday night. The Chambers and the Clingin/Seabrooks will be making sandwiches for Saturday night. Health department is cool with our setup so that’s good!
BBQ – same as always, we will buy our meat from Osgoode Foodland. The rest of the grocery items will be purchased from Foodland and Robinsons.
Chips etc. – Christine Rowan will get these from chip rep in Metcalfe. She is also looking at getting some Coca Cola products donated if possible. Yay!
Coffee & donuts – Tooti Flood will contact Tim Hortons for a donation of product. Tracey will take care of coffee in the morning.
Bar
Liquor license applied for by Marty Kelly.
Tracey will place order with Mike Raymond. We will go with Canadian, Coors Light, red & white wine, Rye, Rum, Vodka, and Bacardi coolers (whatever is popular – two choices).
Paul will approach Travis Vandentillaart, the Molson rep for cups and some prizing.
If you know anyone that can donate something please ask them – we would like to give prizes to all four finalists as usual.
Troughs – Marty & Paul are getting 2 or 3 – if anyone else has access, please let us know.
Beer Runs – we will schedule 2 beer runs on Saturday – we will need families with trucks to commit to these. Clingins and Rowans have each committed to one.
Ice – we always need ice – if anyone has a contact for ice that would be helpful. Phil will speak with Andy at the store. Chelsea will speak with Scott at the Red Dot. Tracey will get some cubes from Tony at Kelly’s Landing.
Liability Insurance
We are buying from the city again this year. We have purchased only Beer Garden Liability insurance this year, for a total cost of $160.
Kids Area
O-Ya will be manning this for us on Friday night for a few hours and Saturday all day.
Candy: Cathy will pick up 20 tubs of candy from Walmart.
Jelly Bean Draw: Clingins will do this again.
Advertising: Riverside South Mini Storage and Daley Family Funeral Home are generously donating funds this year again. We are not actively seeking advertisers but if anyone is interested we’ll always be happy to set it up!
Scheduling
Paul has done a great job of scheduling again this year! The schedule will show game times as well as umping & scorekeeping duties and bar duties.
Please note that if you are scheduled for umping/scorekeeping that you need THREE (3) family members – two for the field and one to score. If you are scheduled for bar duty, you need FOUR (4) family members (two for tickets, two for service), and all must be of legal age. Please be on time for scheduled shifts, as they work around game times – and the families that you are taking over for may have a game to get to.
Prizing
Prize Distribution:
Each family will bring team MVP prizes again, value $20-$25. Every team also takes home an MVP prize.
Extra Revenue
50/50 draw – Mary will handle this for us this year.
Other raffle items?? any ideas or contacts? see above.
Other Stuff
Media Notification – Tracey has done.
City Dept. notification – Tracey has done.
Handwash Unit – Marty will bring same unit as last year.
Washrooms – We will be renting the washrooms inside the building for a few hours on Saturday (4 till 9). Marty is setting this up. The fee is approximately $25/hr, which will work out to the same amount as the portapotties last year, but we will have access to all washrooms which is money better spent. We will have the outside washrooms as well.